May 26, 2022
Academy

Careers

The Television Academy, based in the NoHo Arts District in North Hollywood, California, is a nonprofit organization devoted to celebrating and empowering storytellers to push the boundaries of what Television can be. The only major organization fully representing the television and broadband screen entertainment industry, it is made up of nearly 20,000 members, representing 31 professional peer groups, including performers, directors, producers, art directors and various other artisans, technicians and executives.

The Television Academy recognizes excellence among its peers with the Emmy award, culminating in the Primetime Emmy Awards telecast each fall. The Television Academy also produces several other awards shows and a variety of activities and events for its members throughout the year. These events are featured across the Academy's digital platforms and in its award-winning emmy magazine.

Established in 1959 as the charitable arm of the Television Academy, the Television Academy Foundation is dedicated to preserving the legacy of television while educating and inspiring those who will shape its future. Through renowned educational and outreach programs, such as The Interviews: An Oral History of Television Project, College Television Awards, Student Internship Program and Faculty Seminar: The Conference, the Foundation seeks to widen the circle of voices our industry represents and to create more opportunity for television to reflect all of society. For more information on the Foundation, please visit TelevisionAcademy.com/Foundation.

As a condition of employment, the Academy will require all employees to receive the COVID-19 vaccine, but reasonable accommodations may be considered. It is the Television Academy's policy to provide equal employment opportunity for all applicants and employees. The Television Academy does not discriminate on the basis of race, color, religion, sex (including pregnancy, childbirth or related medical conditions), national origin, ancestry, age, physical disability, mental disability, medical condition, family care status, veteran status, marital status, sexual orientation or any other characteristic protected by law.


We are seeking qualified candidates for these positions:


Director, Event Production 

Position is full-time, exempt, salary range $110,000 - $120,000 annually, hybrid in-office three days plus remote.

Summary of Position
Reporting to the Vice President, Event Production, the Director of Event Production will manage the planning and execution of various live events directly produced by the Television Academy, including Activities/Panel Events, corporate partner activations that require a high level of project management and event support as well as supporting various event related logistics associated with the Creative Arts and Emmys telecast. This position will also support the Television Academy Foundation public facing events. The role will coordinate and direct all pre-planning and execution of various production elements and event logistics associated with these events. This position will be expected to interact and collaborate with personnel from other Academy and Television Academy Foundation departments and manage other tasks as requested or assigned.

This position has an integral role in developing budgets, production timelines and will guide project teams from idea generation through to event execution. This role will manage various cross functional teams and will interact with various Committees and corporate sponsors.

Duties and Responsibilities

  • Participate in creating and developing new Academy-wide Events
  • Manage the execution of Academy Activities once the event is approved, including pre-production planning, financial responsibility for budgeting and reconciliation and on-site management of the event
  • Communicate and collaborate with various internal and cross functional teams, including the scheduling, planning and management of event development meetings and production meetings
  • Communicate and work with talent relations on the selection of talent as well as the choice and acquisition of clips for Television Academy member Activities as needed
  • Follow Event Production department templates for budget forecasts and reconciliation, production timelines and run of show documents
  • Produce and coordinate staging, lighting, video, catering, and event flow from registration to load out, as well as other event logistics associated with each event
  • Act as primary point of contact for corporate partner activations and manage each activation associated with various Emmy events, assume accountability for paperwork that includes tracking and communications with sponsor as well as internal Corporate Partnership team
  • Support various public facing Television Academy Foundation events including Public Programs executed in the Wolf theatre
  • Participate in supporting the Senior Director, Event Production in the management of Creative Arts Emmys and Emmy logistics as needed, including parking, city service coordination, credentials, and Governors Galas
  • Performs other duties as required and/or requested

Minimum Requirements

  • Minimum 8-10 years of progressive project and event production management experience in the live event industry
  • Proven experience as an event producer or project leader in a live entertainment environment with a proven track record of producing innovative experiences with high production values
  • Excellent communication skills and possesses a strong ability to manage various teams of vendors and or internal event teams effectively
  • Ability to establish relationships and able to follow through on commitments and decisions with a high level of communication and project management skills
  • Ability to think strategically, conceptually, and creatively
  • Thorough understanding of developing budgets, production timelines and project management communications
  • Strong attention to detail and ability to manage multiple projects at one time
  • Ability to multitask in a fast paced and frequently changing environment
  • Computer proficient, including Excel, Word, PowerPoint
  • Must possess a high level of flexibility and available to work nights and weekends
  • Bachelor's Degree in Production, Communications, Performing Arts or equivalent

Applicants must reside in the Los Angeles metropolitan area. Qualified applicants should submit resume with cover letter to: careers@televisionacademy.com


Talent Relations Coordinator 

Position is full-time, non-exempt, salary range $48,000 - $52,000 annually, hybrid in-office and remote.

Summary of Position

The Talent Relations Coordinator supports the Talent Relations Department including the Creative Arts, Primetime, Engineering and Los Angeles Area Emmy Awards, various member and Foundation events, festivals and panels, Faculty Seminar: The Conference, Emmy Golf Classic, and any other talent driven projects or initiatives.

This role will be expected to interact with resources from other Academy departments including Marketing, Membership, Awards and Operations and with the Academy Foundation. This role requires flexibility, a strong customer service focus and attention to detail.

Duties and Responsibilities

  • Coordinate all talent – performers and television industry leaders -- logistics for events and shows
  • Communicate with talent representation confirmations and logistical information
  • Brainstorm and ideate relevant and strategic talent participation for upcoming Academy and Foundation events
  • Assist Public Relations team with Red Carpet at events
  • Book travel and transportation when needed
  • Track and maintain spreadsheets, databases, and contacts for the department
  • Assist with the management of the department's interns
  • Research, secure, and deliver talent gifts, when needed
  • Create and distribute guest lists, one-sheets, contact sheets and all other necessary documents for day of event
  • Coordinate with production team and producers regarding talent needs, requests, and logistics
  • Track and maintain spreadsheets, databases, and contacts for the department
  • Perform other duties as required or assigned

Minimum Requirements

  • Bachelor's degree or equivalency in directly related experience
  • Minimum 2 years related experience required
  • Experience in working with high level talent and executives
  • Ability to interface effectively with all levels of Academy and Foundation staff
  • Excellent communication and interpersonal skills; can-do attitude
  • Demonstrated skill in working independently and as part of a team, following through on assignments with minimal supervision and exercising good judgment and initiative
  • Strong attention to detail; effective follow-up and follow through required
  • Strong organization and time-management skills; ability to multi-task
  • Must be available to work some nights and weekends

Disclaimer: This description should not be construed to contain every function or responsibility. At management's discretion, the employee may be assigned different or additional duties from time to time.

Applicants must reside in the Los Angeles metropolitan area. Qualified applicants should submit resume with cover letter to: careers@televisionacademy.com 


Production Coordinator, The Interviews

Position is full-time, non-exempt, salary range $48,000 - $52,000 annually, hybrid in-office and remote.

Summary of Position

This is an exciting time for the Television Academy Foundation's Interviews Team (formerly the Archive of American Television). We are currently undergoing a historic preservation of our entire collection. Because of this, our key staff roles have shifted to support immediate preservation needs and a reduced production schedule this year. The Interviews Production Coordinator position will therefore change in its primary function over the next few years as the roles adjust back to accommodate a more robust interview production schedule in the future.

Under the supervision of the Director of The Interviews: An Oral History of Television, the Production Coordinator will be responsible for managing the office, files, and correspondence related to the Interviews program. While this role primarily will initially serve to coordinate several large organizational projects in the first year, the plan is to transition the role in years 2 and thereafter.

In Year One, the Coordinator's primary function will be to implement an organization strategy for our contact database, and work with the Academy's legal team to register copyright in interview videos. The Coordinator will also coordinate the shipment and delivery of our legacy tape collection between preservation partners.

In Year Two, the Coordinator will transition back to daily production coordination in addition to the duties listed below.

Duties and Responsibilities

Foundation Interviews Functions:
Clip Licensing: Respond to queries and negotiate license agreements for Interview assets for use in clip licensing ventures. Prepare invoices, collect client information, manage file delivery, and track clip licensing information.
Contacts Database Project: In Year 1, manage the creation of a single contact database and locate legacy interviewees' contact information in conjunction with Academy Talent Relations and Membership departments.
Office management functions: Answer all incoming Interviews main line phone calls and general query emails. Maintain and update Interviews contact information. Continue to update legacy interviewees' contact information. Process and file all invoices, follow-up with the Accounting department. Make sure invoices are properly tagged and place copies on the server.
Video asset management: Manage all Interviews' video assets and has responsibility for on-site and off-site media vaults. Oversee the pulling and shipping of physical and digital video assets as needed. Responsible for master sign-out forms of Interviews tape library assets. Oversee the vaulting and re-vaulting of the camera masters for the collection at UCLA. During the Preservation project In Year 1-2, will also facilitate requests for tape retrieval and return from UCLA to the digitization partner. Administer any dubbing needs.
File Management: Maintain and update internal interview lists, including chronological, First Name Alphabetical, Interviews to Date and other lists as required.
Copyright Registrations: Facilitate Library of Congress yearly registered copyright paperwork and send official Interviews copy to Washington D.C. In Year 1, this will include registering 100 legacy interviews for copyright registration.

Oral History Production Functions
Pre-production functions: Creates production folders, handles crew scheduling, books all locations including reserving Academy and remote-location spaces, creates crew call sheets and maps, prepares, executes, and file release agreements and production reports, prepares production bags (any production supplies).
Production functions: Attend interviews on-site if required. Serve as office liaison on the day of shoot.
Post-production functions: Process all completed interviews, including adding the metadata, prepares dub orders, barcode tapes, vault (on-site and off-site) the dubs, enters the production report data into database, process all accounts payable production invoices, maintains signed release agreements, does quality control check on each new dub, distributes an interview copy and follow-up to interviewees, sends out transcription orders and places transcriptions on Foundation Interviews server.

Academy Clip-Licensing/Media Management Functions
Video asset management: The Coordinator will work cross functionally with the Academy Digital and Awards Departments to send and retrieve tapes from onsite and offsite vaults (including the Primetime Emmys camera masters) as necessary.
Copyright Registrations: Facilitate Library of Congress yearly registered copyright paperwork and send official Academy Beta copy to Washington D.C. of Primetime and Creative Arts televised footage.
Clip Licensing: Working with the Academy Marketing department, will administer all clip license materials, files and billing.

Minimum Requirements

  • BA Degree Preferred
  • 2+ year's office management or production experience equivalent
  • Excellent written and verbal communication and interpersonal skills
  • Strong attention to detail, effective follow-up and follow through required
  • Strong organization and time-management skills
  • Must possess proficiency in Microsoft Office Products (Excel, Word, Outlook, PowerPoint)
  • Knowledge of legacy programs such as File maker Pro database software is crucial
  • Experience managing and preparing invoices and budgets strongly preferred
  • An interest in television and television history is strongly preferred
  • Ability to work independently and as part of a team is necessary

Applicants must reside in the Los Angeles metropolitan area. Qualified applicants should submit resume with cover letter to: careers@televisionacademy.com 


updated 7.21.22

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